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Daimler Trucks North America Executive Assistant – Chassis & Vocational Engineering (L8) in Portland, Oregon

When you join Daimler, you become an agent of change within our global community of people working to create a cleaner, safer, and more efficient world for today and tomorrow. Through innovation at all levels, our teams ensure our world-changing brands continue to increase the quality of life and the business success of our customers, their customers, and the world around them. The Daimler Trucks North America (DTNA) brand portfolio is second to none, and includes Freightliner Trucks, Western Star Trucks, Detroit engines and components, Thomas Built Buses and Freightliner Custom Chassis.

We are the undisputed leader in the commercial vehicle market and the industry’s technology trendsetter. Empowered by purpose, DTNA employees drive a Technology Revolution through innovative products and a customer-centric culture. Our dedication to our customers and society does not end once our products hit the road. That’s because we believe that business success and social responsibility go hand in hand. We immerse ourselves in our customer’s experience, and support the environmental responsibilities of our sites to ensure our products are the reliable, sustainable and the desired tools of the future.

Job Overview

The Executive Assistant provides high level, confidential support to the Chief of Chassis and Vocational Engineering. This position handles preparation and planning for internal and external meetings, arranges detailed travel plans, manages a complex schedule, composes and prepares emails, and ensures appropriate preparation for each calendar item. In addition, the Executive Assistant will participate in projects and create presentations as need. This is a great opportunity to support a member of the DTNA Engineering leadership team, interact with local and global leaders and make an impact. The ideal candidate will have a desire to grow in the role, with a mindset toward continuous improvement.

Responsibilities

  • Support management in organizational topics and hiring

  • Generate and process purchase requests, purchase orders and goods receipts

  • Manage and maintain schedules and appointments, catering, and travel (Domestic & International) arrangements for executives and management staff

  • Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature and extent of distribution

  • Coordinate with internal partners to support the team, i.e. facilities management, equipment orders, seating plans, etc.

  • General administrative tasks, such as meeting minutes, powerpoint updates, document preparation for the hiring process, and event scheduling

  • Onboarding of new hires and interns, create documentation on processes and best practice

  • Manage office and business needs for supplies, materials, tools, IT equipment, and other resources

  • Performs other related duties as assigned

  • Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature and extent of distribution

  • Maintain and manage seating charts and organizational moves

Basic Qualifications (Required Skills & Experience)

  • 3 years of related experience or AA degree 1 year of relevant experience required

  • Communication, Business, English, Office Administration, Paralegal Studies, or other relevant field required

  • Working knowledge of scrum, its roles and ceremonies required

  • Ability to work and collaborate with remote locations over different time zones required

  • Strong presentation, intrapersonal, written and communication skills required

  • High proficiency of Microsoft Office suite (Excel, PowerPoint, Word) required

  • Extremely detail oriented, reliable, and self-motivated required

  • An attached resume is required

Typical Minimum Experience Preferred (Desired Skills/Experience)

  • At least 5 years experience as an administrative assistant preferred

  • Proven work experience with SAP and Concur preferred

  • Past experience in a demanding, fast paced, and dynamic office environment preferred

Additional Information

  • Applicants must be legally authorized to work permanently in the U.S. at the time of application

  • Final candidate must successfully complete a pre-employment drug screen and criminal background check

  • EEO/Minorities/Females/Disabled/Veterans

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.

Organization: Daimler Trucks North America LLC

Title: Executive Assistant – Chassis & Vocational Engineering (L8)

Location: Oregon-Portland

Requisition ID: DAI0000HQR

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